How to Reply to a Welcome Aboard Email


how to reply to a welcome aboard email

You made it through the interview process, completed your reference checks, decided upon a job offer, and have now started your new job. Congratulations!

One of the first things that you’ll be likely to see at your new job is some type of welcome email from your manager or HR. 

To that end, this article is written to understand how to reply to a welcome aboard email. 

Within the article, we’ll define what is a welcome aboard email, offer recommendations and best practices for whether or not you should reply, and provide a sample template that you can use. 

All recommendations are provided by proven career experts. 

Let’s dive in.

What Is a Welcome Aboard Email

thinking person

A welcome aboard email is a general email that a new hire will typically receive from HR, and in some cases, will also get from their new manager and teammates that has general instructions on how to prepare for their first day and shares pleasantries of excitement to welcome this individual to the team.

The definition of a welcome aboard email was provided by Melissa Trager, Founder, Resume All Day.

Should You Reply to a Welcome Aboard Email

It is always a good idea to reply to a welcome aboard email, even if it is sent to a group. Replying to the email is a professional gesture that demonstrates your enthusiasm for joining the team and your eagerness to engage with your new colleagues.

The recommendation of whether or not to reply to a welcome aboard email was provided by Laura Schneer, CEO, CPRW, Career Boost

Best Practices On How To Reply to a Welcome Aboard Email


Matthew Warzel, President, MJW Careers, provides the first four best practices for replying to a welcome aboard email, and I added one more about expressing enthusiasm:

1. Be Prompt

It is a good idea to reply to a welcome email as soon as possible after receiving it, ideally within 24-48 hours. This shows that you are organized and proactive, and that you appreciate the welcome message.

2. Use A Professional Tone

professional reference

Your reply should be written in a professional tone, using proper grammar and spelling. Avoid using emojis or slang, as this can come across as unprofessional.

3. Express Gratitude

Begin your reply by expressing gratitude for the welcome message. Thank your employer or HR representative for taking the time to send the email, and let them know that you appreciate the warm welcome.

4. Introduce Yourself

virtual meeting

If the welcome email was sent to a group of new hires, consider introducing yourself briefly. Share your name, job title, and a few details about your background or experience that are relevant to your new role. This can help your employer or HR representative to get to know you better and start building a relationship with you.

5. Show Enthusiasm

Express your enthusiasm to start working with the team and digging into your new role.

Welcome Aboard Email Reply Sample

Jarir Mallah, HR Specialist and Hiring Manager at Ling App, provided the following template that you can use for replying to a welcome aboard email from a manager or HR:

Subject: RE: Welcome Aboard!


Dear [Boss/HR Manager’s name],


I wanted to take this opportunity to thank you for the warm welcome message and the opportunity to join the [company name] team. I’m very excited about this new chapter in my career and I’m eager to contribute to the success of the company.


A little bit about me: I am a passionate [job title name] with [x] years of experience [conducting job tasks]. I am thrilled to be joining such an innovative and forward-thinking company and can’t wait to work with you all.


If you have any questions for me, please don’t hesitate to ask. I am looking forward to meeting everyone and being part of such an amazing team.


Thank you again for the warm welcome!


Best regards,


[Your name]


The right reply to a welcome aboard email can help get you started at your new job. 

Follow the best practices and leverage the resources above to provide a thoughtful and professional reply to your initial welcome aboard email.

About the author

Dan Slocum

Dan is the founder of Best Fit Work and is a business professional with over 10 years of experience. He has been a hiring and people manager on multiple occasions, and has also gone through the hiring process himself at a variety of different companies. Dan writes to share content, tools, and resources to help people discover and thrive in their own best fit work.

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