Ending your employment is a somewhat stressful situation. There are a lot of arrangements to make and a lot of things to take care of before you take your leave. And you want to make sure that you resign professionally and leave on good terms.
One the top rules to resigning professionally is providing sufficient notice of your resignation. The standard notice is period is two weeks but, as a way to go above and beyond, you could provide a full month notice.
To that end, this article unpacks how to write a one month notice resignation letter. It also provides other tips and best practices for resigning professionally.
Let’s dive in.
What Is a Resignation Letter and Why Is It Important?
To put it simply, a resignation letter is an official way to say that you’re quitting. Your resignation letter is a document that officially declares and details your intention to leave your role at the company you work for. In some cases, your employer will require that you submit a resignation letter for their records.
A resignation letter should be submitted as soon as you’ve confirmed that you’ll be leaving your position. A good time frame is two weeks from your resignation date, but, the more notice you provide, the easier it is for the company to prepare for the transition.
Resignation letters are important because they give your employer time to make the appropriate arrangements before you leave. It allows the company to fill your spot, sometimes with your help. Professional resignations make the transition for both you and your employer smooth and can help you leave on good terms, which is always important.
Is It OK To Give a One Month Notice?
Part of writing a resignation letter is figuring out when is the best time to submit the letter. For many people, a two-week notice is suitable. However, if you can give your employer greater notice, this is often preferred as it gives everyone extra time to prepare.
Giving a one-month notice is often better than giving two weeks. However, it’s important to make sure that you don’t jump the gun and resign too soon. This may end up with an overlap of unemployment for you, especially if your new employer decides to rescind their offer.
Tips For Writing a One-Month Resignation Letter
Writing your resignation letter may be difficult, especially if you’re not much of a writer. Thankfully, there are a few tips you may follow to help make the process easier, including:
Firstly, it’s important to set the tone of your letter. The tone should be positive, humble, and even complimentary. This helps soothe the situation, while also setting a good standard and tone.
A positive and professional resignation letter makes your employer more receptive and may help you later on with future job references.
Thank your employer for the opportunity and their time. Keep your tone upbeat, yet to the point, and try not to add any passive-aggressive undertones, even if you’re displeased with your employer.
Include Proper Details
When writing your letter, be sure to include basic and proper details, such as your name, the current date, the last day you expect to work, the position you’re leaving, and a reason why you’re leaving. This can be done in just a paragraph or two.
Make sure that you provide suitable information, without going on about small details that nobody needs to hear.
Keep It Simple
While it’s easy to get carried away when writing letters, it’s best to keep your resignation short and to the point. Resignations should be no more than two or three paragraphs max.
It’s important to only offer information that’s necessary, such as why you’re leaving, and a thank you for the opportunity and time with the company.
Long resignations are hard to read and should be avoided.
Things To Include In a One-Month Resignation Letter
Writing your resignation letter may be a daunting task, but it’ll go faster than you think. When writing your resignation letter, you should always include a few key points, such as:
- The date of the letter, as well as your last work day.
- Your basic details, such as your name, employment term, position, and contact information.
- The reason you’re resigning.
- A short thank you to the employer.
- A short conclusion, thanking the employer and asking if they’d keep you in mind for future opportunities if needed.
You may also wish to include any requests, and special terms, such as expectations for final payment. Contact your local labor agency for extra information that pertains to your location and situation.
One Month Resignation Letter Sample Template
[Your First and last name]
[Contact information and address]
Dear [Recipient’s name],
I’m writing this letter to let you know formally that I’m resigning from my [job title] position with [Company]. My last workday is one month from now, on [full date]. If anything should change, I will be in immediate contact.
I expect to receive my last payment(s) of [amount] due by [date of payday] in accordance with local payday laws. (For benefits payments contact your local workforce agency to learn about your eligibility of fringe benefit payments before including it on your resignation.)
[Briefly explain why you’re leaving the company] It has been a pleasure working for [Company], and I’m grateful for the skills and experience I have gained during my time here. Before I leave my position, I would love to [discuss the next steps and how you can help with the transition].
I hope to make the transition as easy as possible during this time for everyone involved. You can contact me at [your contact number] or [your e-mail address] if you have any questions.
[Your first and last name]
This is a standard template that is suitable for most positions and can be edited to match your own specifics.
Resigning from a position is something that most people will experience in their lifetime. It’s an important task that should be handled correctly. It’s always a good idea to give your employer ample amount of time to arrange for your departure. Giving a one-month notice is a great way to do this. Be sure that your letter is written without spelling or grammar errors, and that the letter is typed or written in easy-to-read handwriting.
There are many great tips to follow when resigning. For instance, you should always sign your letter by hand, and always deliver the letter in person to your employer when possible. Be courteous and thank your employer for their time with you, as you just may need them again in the future. Resigning is scary, but it doesn’t have to be difficult, especially not when you follow the tips outlined above. Most of all, get excited, as your next chapter is about to begin!